Stakeholder Register

Table of contents

Introduction

The Stakeholder Register identifies all individuals, groups, and organizations impacted by the project or able to influence its success. Maintaining this register is a core project management practice, ensuring stakeholders are engaged appropriately and consistently throughout the project lifecycle.

Stakeholder Identification

This section lists all stakeholders by name, role, and organization. The purpose is to create visibility into everyone with a vested interest. Standard practice is to include both internal (sponsor, PMO, team) and external (vendors, regulators, customers) stakeholders.

Stakeholder Analysis

Stakeholder analysis helps the project team understand each stakeholder’s level of interest and influence. Standard practice is to use a Power/Interest Grid or similar model to decide engagement strategies.

Stakeholder Expectations

This section captures what each stakeholder expects from the project. Documenting expectations reduces misunderstandings and helps manage satisfaction. Standard practice is to collect this information through interviews or kickoff workshops.

Engagement Strategies

Engagement strategies define how the project will actively involve each stakeholder. Standard practice is to tailor communication based on influence/interest and update this table as relationships evolve.

Communication Preferences

Recording communication preferences helps avoid missed messages and supports stronger relationships. This is a standard best practice to ensure efficient communication.

Escalation Path

This section defines how issues involving stakeholders will be escalated. Standard practice is to provide a clear path to ensure problems are resolved quickly without confusion.

Updates and Review

The Stakeholder Register is a living document and should be updated whenever new stakeholders are identified or roles change. Standard practice is to review at least once per phase or major milestone.

Signature Section

By signing below, the project sponsor confirms agreement with the initial stakeholder list.